Privacy Policy for the University of Gondar Biographical Online System

The University of Gondar (UoG) values the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, store, and protect the data you provide when registering for and using the UoG Biographical Online System. By registering on this platform, you agree to the collection and use of your personal information as described in this policy.

1. Information We Collect

When you register for the UoG Biographical Online System, we collect the following types of information:

• Personal Information: This includes your full name, date of birth, place of birth, parent names, contact details (email address, phone number), and other personal identifiers.
• Profile Information: Information related to your achievements, career, education, research, publications, awards, memberships, and other professional activities.
• Photographs: Profile and other images you choose to upload to your profile.
• Log and Usage Data: Information related to how you interact with the platform, including IP addresses, browser types, device information, and access times.

2. How We Use Your Information

The information we collect is used for the following purposes:

• Profile Creation: To create and manage your profile in the UoG Biographical Online System.
• Personalization: To tailor the platform’s content to your profile and preferences.
• Communication: To send you important updates regarding your profile, system changes, or relevant announcements related to the platform.
• Improvement of Services: To analyze system usage and make improvements to the platform’s functionality, user experience, and performance.
• Public Display: Your biographical information may be publicly displayed on the platform unless you specify otherwise.

3. Data Security

We take appropriate measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. The platform uses industry-standard security protocols to ensure that your data is stored securely.

• Encryption: Data transmitted to and from the platform is encrypted to ensure its confidentiality.
• Access Controls: Access to your profile and personal information is restricted to authorized users only, including administrators and the registered user.

4. Sharing of Your Information

We respect your privacy and will not share your personal information with third parties except in the following circumstances:

• With Your Consent: If you opt to share your profile publicly, your information will be visible to others on the platform.
• Service Providers: We may engage third-party service providers to assist with platform maintenance or hosting. These providers are contractually obligated to protect your personal information.
• Legal Requirements: We may disclose your information if required by law, such as to comply with legal processes, prevent fraud, or protect the rights of the University of Gondar.

5. Your Rights

As a user of the UoG Biographical Online System, you have the following rights regarding your personal information:

• Access: You have the right to access the information we hold about you by logging into your profile.
• Update: You can update your profile information at any time by logging into your account and editing the details.
• Deletion: You can request the deletion of your profile at any time by contacting our support team. Please note that once your profile is deleted, it cannot be recovered.
• Opt-Out: You can opt-out of receiving non-essential communication from us by adjusting your notification preferences within the platform.

6. Retention of Data

Your personal information will be retained for as long as your profile is active on the platform or as needed to fulfill the purposes outlined in this Privacy Policy. If you choose to deactivate or delete your account, we will retain your information in accordance with our data retention policies for legal, regulatory, or operational purposes.

7. Changes to This Privacy Policy

The University of Gondar reserves the right to update or modify this Privacy Policy at any time. When changes are made, we will post the updated policy on this page and notify you through the platform or email. Your continued use of the platform after such updates constitutes your acceptance of the revised Privacy Policy.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Email: privacy@uog.edu.et
Phone: +251-1111-1111
Address: University of Gondar, P.O. Box 196, Gondar, Ethiopia